Work anywhere – branch office, headquarters?  Does not matter!

Work anywhere – branch office, headquarters? Does not matter!

Mobile work, desk sharing, open spaces and new management cultures: The pandemic has accelerated the digitization of companies and permanently changed the way we work. Many companies are therefore looking for suitable solutions to successfully design the New Way of Work.

Randstad, the leading personnel service provider in the world and in Germany, shows how this works.

A feeling of departure and dynamism

“As a recruiter, we have to be flexible in providing our customers with staff – and we have to be just as flexible in our working conditions,” explains Carsten Priebs, CIO/CDO at Randstad. The company, which includes several subsidiaries, offers its customers from a wide variety of industries a wide range of personnel service concepts, not just temporary work. As part of Project One, the company is centralizing the back office departments of the Randstad, GULP and Tempo-Team brands and has moved to new headquarters together with its sister company Monster. Modern desk sharing and open space concepts were the focus here, as was mobile work and required new solutions. An important building block for this was to mobilize printing. And the company has succeeded in doing this with the ISO-certified Cloud Print Services from Konica Minolta. Headquarters, branch, it doesn’t matter – work anywhere! Randstad employees now print from any location and can collect their printouts, for example, from the headquarters or from one of the numerous branches. This not only promotes the feeling of departure and dynamism, but also supports agile and collaborative work.

Easier administration and higher security

As a recruiter, many of Randstad’s documents contain personal data, such as employment contracts. These should not be obviously in the printer. With FollowMe-Print from Konica Minolta, that worry is a thing of the past. Randstad employees now print on a generic printer, which sends the data to the cloud, and they can use their access card to collect their printout from any printer.

In a proof of concept, Randstad also intensively tested numerous other functions such as cloud fax or scan-to-mail, scan-to-GDrive, etc. in advance. The company, which relies on Google Workspace, paid particular attention to the appropriate integration and interface of Google Workspace to the solution. It now enables Randstad to have problem-free single sign-on, joint logins from Google to the printing solution and thus a scan directly into Google Drive. The use of the Google registration data Randstad facilitates administration enormously and at the same time increases security. A special plus: Not only the notebooks, but also the Chromebooks from Randstad could be integrated into the solution. “This is a real USP from Konica Minolta and a very cool feature,” says Stefan Sturm, Manager IT Infrastructure at Randstad Germany.

He is also convinced that “particularly from an IT point of view, it is very advantageous not to operate your own printing infrastructure. All services run in the Konica Minolta data center and we don’t have to worry about them.” This not only reduces the administrative IT effort at Randstad and saves valuable time. At the same time, the company can be sure that its data is in good hands in the Konica Minolta-certified data center in Germany.

Thinking about the environment

With Cloud Print Services and the multifunction systems from Konica Minolta, Randstad was also able to harmonize its printer fleet at headquarters and significantly reduce the number from 100 to 17. The company is now using more powerful systems that print faster. The staffing agency also benefits from Konica Minolta’s industry-leading print security, as evidenced by Quocirca’s “The Print Security Landscape, 2022” report.

Another important effect: With the new printer sharing, the company was also able to promote different printing behavior. Because today, Randstad employees print less. In addition, only the print jobs that are necessary are output, while all others are automatically deleted after a certain period of time. This benefits the environment, which was also a goal of the project.

Cloud-first strategy increasingly in demand

With the acceleration of the digitization of companies and the advent of the New Way of Work, digital workplaces are increasingly becoming the standard and sustainability the New Normal. According to Quocirca, it is expected that an average of 44 percent of employees will be working from home when offices can be used freely again. Thus, the need of companies in terms of agility and efficiency will continue to increase, which means that a cloud-first strategy is increasingly coming into focus. With the certified cloud service solutions from Konica Minolta such as Cloud Print, companies are well prepared for this.

You can see the entire Randstad success story in this short video. You can also find out in our white paper how you too can design your new way of working with Konica Minolta’s cloud print services.

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