WordPress & Word: import and export blog posts [Anzeige]

The articles in this teacher blog usually revolve around Microsoft tools and Office apps for schools and lessons. At the same time, I always find it important to think outside the box. This article is about the interaction between Microsoft Word and WordPress. Many schools, for example, design their homepages with the blogger software – just like me here, by the way. Certain student projects can also be presented publicly on a WordPress site. Thanks to some extensions, you can easily prescribe blog articles in Word and then transfer them to the popular content management system. In this article I will introduce you to the plugins and below I have a tip for you for web hosting.

Import Word document into WordPress

The official WordPress support recommends typing texts directly into the editor in the backend. Still, many bloggers like to use Microsoft Word to conveniently dictate their articles. When writing your texts, you then benefit from the many additional functions in the Office program, for example for the layout, correct spelling or the thesaurus for synonyms. Experienced bloggers also know the importance of structure in website copy. With the help of Format templates in Word you can mark all the usual elements like headings and lists accordingly.

Format templates in Microsoft Word

The problem: If you simply copy the text from Word to WordPress, there are often problems with the many formatting. This is what happens when WordPress converts the document to HTML for the web. You will find instructions on how to transfer the plain text on the WordPress support page.

Instead, there are also plugins for this, for example the Mammoth .docx converter. You can download this extension, install it in WordPress and then activate it. If the installation went well, you will find the additional functions under each post to be created in WordPress.

Mammoth .docx converter in WordPressMammoth .docx converter – WordPress plugin

Click Choose file to upload your Word document in .docx format. In the preview you can see how the plugin wants to translate the file into raw HTML code. It usually detects headings, paragraphs, list items, and formatting in text such as bold and italics. If you are satisfied with the automatic detection, you can paste the result into the editor and then of course adjust it further.

By the way: Microsoft describes another way on its websiteto post blog posts directly from Word. I would advise against this because you do not have full control over the designed result in WordPress. This is especially true if your article is to consist of images and multimedia elements in addition to the text.

Convert WordPress Article to Word Document

There are also additional tools as a solution for the reverse route. Perhaps you would like to export posts from the school homepage or from your teacher’s blog into Word documents, for example to save them externally or to provide them with an attractive layout for a nice printout.

In the standard installation of WordPress, you can initially only export articles as an XML file. On the left in the menu under Tools you will find the Export data function. This allows you to save all blog content on your hard drive if you wish. However, this is still not a good readable document for Microsoft Word.

For the next step you need a free tool, for example WordPress2Doc. You can download the program from the website and use it to open the XML file from your WordPress blog.

WordPress2Doc - Convert WordPress posts to Word documentsWordPress2Doc – Convert WordPress Posts to Word Documents

Then decide in the user interface which posts you want to export as a Word document – ​​maybe also as a PDF file. The content can then be freely edited and designed as usual. You will also find short instructions for this on the developer’s website.

Help for your own websites with WordPress

WordPress is basically free and therefore popular with schools and educational institutions. Nevertheless, teachers have to familiarize themselves first in order to quickly reach their goal with their own website. You are faced with many questions: How does web hosting work? How to install WordPress on the server? How to install updates and plugins?

Beginners therefore usually opt for hosting with a professional provider. provider like ESTUGO take many of the first steps away from you, so that you quickly have a sense of achievement and your WordPress blog appears online. This includes, for example, installing the software with one click and centrally managing website elements such as plugins and designs. Security features such as an SSL certificate and checking for malicious code also take away a lot of worries for beginners. Personally, I think it’s always good to reach personal contacts via the hotline.

WordPress hosting at ESTUGOWordPress hosting at ESTUGO

You can test the WordPress hosting at ESTUGO for 30 days free of charge and without any further obligation. You don’t have to cancel the offer afterwards, so you can gain your first experience with the blog software without any worries. If desired, an earlier WordPress installation can also be transferred automatically.

All information about the current offer CMS Hosting 2.0 for a comfortable start with WordPress can be found directly on the ESTUGO website. I hope you enjoy trying it out!

This article is a paid partnership. I independently wrote the content of this ad. ESTUGO had no influence on the text.