WordPress: Create and manage posts (articles).

WordPress: Create and manage posts (articles).

Posts are the heart of a WordPress blog. If WordPress is used as a blog, you will manage more posts than pages. When WordPress is used as a CMS, you tend to work with pages. Posts are managed in a network in WordPress and provided with categories and tags. Depending on the theme, format templates are also available for posts. Posts are usually displayed chronologically – new posts are at the top. Unlike posts, pages are managed hierarchically and can be nested and sorted. In addition, so-called “templates” are available for pages, with which the appearance of individual pages can be changed.

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Manage Posts

Clicking on “Posts” or “Posts > All Posts” in the menu opens a list of all previous posts. A post can be selected with a click and edited in the subsequent screen.

quick edit

Additional functions appear when you mouse over a post in the post overview. The entry can be edited via the »Quick Edit« entry. Only the most important functions are available in Quick Edit.

Fast editing of posts via Quick Edit

create posts

There are several ways to create new posts or edit existing posts:

  • Via the WordPress menu on the left (Posts > Create)
  • From the toolbar (New > Post)

A blank page opens with various control panels. If the options described below are not visible, switch them on via the »Options« link at the top right.


The title of the WordPress blog is entered here. When formulating the title, pay attention to the following points:

  • Not too long. Both search engines and human visitors like concise headlines
  • Include relevant keywords. Make sure the title contains important keywords
  • Contiguous phrases with non-breaking spaces ( ) award. The text does not then break into a second line between these words. Example: “Jonas Hellwig” instead of “Jonas Hellwig”


As soon as a title has been assigned and the post has been saved, the permalink is available under the title. The permalink can be adjusted with a click. Pay attention to the following points when formulating the permalink:

  • Are special characters and umlauts converted correctly? Example: ä = ae
  • If the permalink is edited after the post has been published, this can lead to problems with links from other websites.

WordPress automatically constructs the permalink from the title. However, it makes sense to check the permalink manually and adjust it if necessary.


The content of the page is written, images are inserted and formatting is carried out in the editor. Until the mandatory adoption of the Gutenberg editor in the classic view, WordPress offers two different editor views. You can select these via the tabs on the right above the editor field. Just below that is the distraction-free typing mode icon. Some information about these options:

Visual editor (WYSIWYG)

The visual editor shows what the later post will look like. No source code needs to be written in the visual editor, the texts are formatted using buttons. However, it is important to understand the structure of the code that is generated in the background. You can only get a realistic preview by clicking the “Preview” button.

The visual editor shows a rough preview of the formatting.

Text editor (HTML view)

The text editor shows the pure HTML code of the page. If you can write HTML, you may get faster results with this view. Various formatting can also be carried out in the text view using buttons.

The text editor shows the HTML code of the post

Distraction-free writing mode

A full-screen view can be called up with this button. In this view, all disturbing elements are missing or they are automatically hidden after a short time. This state is exited as soon as you place the focus (e.g. with the cursor) outside of the editor.

Distraction-free writing mode


The Publish panel summarizes post status and visibility options.

The Publish panel


In the »Status« section you can see whether the contribution has already been published, whether it is a draft or whether the contribution has been submitted for review (correction by a higher user role).


Under “Visibility” you can see whether the post is visible to all visitors to the website (public) or whether it has been password-protected. The “private” setting hides the post from all users who have a lower role than editor.


Revisions show how many saved intermediate versions of this article exist. The revisions can be compared in detail and restored if necessary via the »Show« link. Red markers have been overwritten, a green marker indicates the newer version.

In the revisions, different states of a contribution can be compared and restored.

Publish immediately

Posts are usually posted online as soon as the “Publish” button is clicked. However, contributions can also be backdated or planned.
After clicking on the »edit« button, a date can be entered. If the date is in the future, the label on the button will also change to »Plan« after confirming the date. WordPress will then automatically publish the post at that time.

The date of the post can be set in the »Publish« section. A post is planned here.


In this panel, existing categories are assigned to the post or new categories are created. Make sure to only create categories if they make sense for orientation on the website. Categories with only one post etc. usually do not help the visitor.

Categories can be assigned to a post with a click.  New categories can also be created via the control panel.Categories can be assigned to a post with a click. New categories can also be created via the control panel.


In this control panel, existing keywords are assigned to the post or new keywords are created. If you are not sure whether a keyword already exists, simply type in the first few letters. WordPress will then show a list of similar keywords. Alternatively, the “frequently used keywords” can also be displayed. Be sure to use keywords carefully. Several different keywords with a similar meaning (eg television, TV, television) mean that visitors cannot find their way around the website and, as a result, the quality of the website remains below its potential.

Keywords are not displayed directly, but appear – if available – after typing the first letters.


Depending on the WordPress configuration, a style can be selected for posts. The formats can be designed differently by the web designer.

Control panel for selecting a format templateControl panel for selecting a format template

featured image

The featured image is a type of visual headline for the post. It is used for overview pages, among other things, in order to display articles attractively. Technically, the featured image has a major advantage over an image inserted in the content area. It is managed independently of the content and can therefore also be used individually. For example, it is possible to display the featured image along with a link to the post on Facebook as soon as a visitor recommends the post in question. The size of the contribution image depends on the theme and the settings made.

The featured image panel


The excerpt is a brief summary of the contribution. The article excerpt should be available. Example: »In this post you will find information about the concert report of band XY«. The excerpt is used by many themes for search results and overview pages, appears on Facebook & Co. and is displayed in Google search results.

The Extract panel

Own fields

Custom fields allow additional information to be added to a post. They always consist of a combination of name and value and are valid for all contributions. It would be possible, for example, to create a field with the name “Source” and enter the source information for the respective contribution as the value. Own fields are only visible on the website if the programmer has built in the fields. Whether they are used depends on the theme.

Own fields with the information in the fields »Name« and »Value«


In the discussion settings you can specify whether comments are allowed for the post and whether trackbacks or pingbacks are allowed.

title form

The title form changes the permalink of the post. Changes have the same effect as clicking the permalink below the title.


If the user has the necessary rights, he can change the author of the contribution.

Create and manage pages

WordPress not only works with posts but also with static pages. We cover the differences in managing pages in this post.

Written by kulturbanause team


Contributions where the kulturbanause team is given as the author were written by several people in collaboration. We use this blog as a public archive and to help you with everyday website building issues. In addition to this blog, we also offer training courses, books or videos. And of course we are also happy to support you within the scope of our agency work.

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