Time is the most precious resource we have. To use them efficiently, there are some proven strategies. In the IT industry in particular, time is often short. It is all the more important to deal with time management in order to make everyday life more pleasant.
An expert in this field is Matthius Hanna. The businessman and marketing expert from The way of Business. He gives helpful tips on how to make the best use of your time.
1. Pareto principle
The so-called Pareto principle (named by Vilfredo Pareto) states that we achieve 80% success with only 20% effort. So if you don’t know where to start because of all the tasks, you can apply the Pareto principle. Do the most important 20% of the tasks first. Conversely, it also means that the last 20% of a result requires 80% of the total effort.
2. Eisenhower principle
The Eisenhower principle divides the importance of tasks into 4 areas:
Category 1: The most important ones that need to be done immediately.
Category 2: The important tasks that do not have to be done immediately.
Category 3: The urgent task but not important.
Category 4 : The neither urgent nor important tasks.
The aim is, if possible, not to let the first category arise at all by always working through category 2 first. The fourth category can go in the trash and would just waste time.
3. To Do List
An ordered to-do list can save a lot of time. It is best to subdivide the tasks using the Eisenhower principle. The list must be manageable and highlight the important tasks. It should always be well structured. An unmanageable list of tasks marked in red is too chaotic to work efficiently. Order is the motto.
4. Subdivide tasks
Dividing the tasks into categories based on their importance is all well and good. But what happens when an important order is so big that you hardly have an overview of it? Here, too, the solution to the problem lies in the correct division. The task is broken down into smaller pieces and then broken down again according to importance. Smaller steps take the pressure off.
5. Set boundaries
Everything has its limits. So does your own performance and creativity. A relaxing break mobilizes new strength. Instead of struggling with a task, it is better to do it with renewed vigour. This speeds up the work process and improves the end result. If you know your limits, you can take countermeasures in good time. Efficient work in the long term is not possible without sufficient recovery phases.
6. Use apps
In the digital age, there is an app for everything. But if you don’t just want to know what he would look like with cat ears, you can also download a to-do app. An electronic to-do list ensures order and offers many functions that make work easier. Important tasks can be categorized by color and moved to the priority list.
7. Reduce disruptive factors
As helpful as some apps can be, other digital influences can distract us from our core task. A quick look at your smartphone, a quick read of a WhatsApp message or the latest headline in the daily newspaper. All these external influences prevent us from working efficiently. If you are aware of this, you can specifically switch off disruptive factors. Quiet background music, on the other hand, can promote the work process. Soft tones such as blue or orange also create a pleasant atmosphere.
Many tasks can be solved faster and more efficiently with the right time management. If you know the right strategies, you won’t be under time pressure again so quickly. Prioritizing work steps and properly dividing tasks can make life a lot easier. In this way, you can get the best out of your time, both in your professional life and in your free time.