Instructions: Log into the WordPress backend and manage user settings

In the article we explain how you can log into the WordPress backend, change your user settings or set a new password.

In this new series of posts in our blog, we would like to explain the WordPress backend to you in more detail. We will show you how to use WordPress correctly as an editor, how to create posts, upload images, manage your user account, etc. Since we have been conducting WordPress training courses for editors for over 10 years, we know exactly where questions or problems arise or what to look for should pay attention to when using WordPress. We would like to go into all these points in these articles and help you to get the most out of your WordPress website.

This article starts with the WordPress backend. We will show you how to log into the backend and manage your most important user settings there.

Log into the WordPress backend

In order to be able to log into the WordPress backend, you need your access data. You should have already received these from your webmaster, or you set them yourself during the WordPress installation.

You can access the login area of ​​your WordPress website at “”. Here you can enter your username and password and then log in to the WordPress backend by clicking on “Login”.

The login mask in the WordPress backend

Tip: Have you forgotten your password for the WordPress backend? Then you can easily request a new password here. To do this, simply click on the “Forgot your password” link (it is located below the login mask) and you will be taken to a separate page where you can create a new password for your user account. Simply enter your username or the e-mail address with which you created your username. You should then receive an email with a link to a new password within a few minutes.

Here you can request a new password for the WordPress backend.

The dashboard

If you have successfully logged into the WordPress backend, you will see the dashboard. The dashboard gives you a quick overview of important parts of your WordPress website. For example, the last activities on the page are displayed, you see statistics with the number of posts and pages created, it is displayed which WordPress version is currently active, or you can see the last draft post, for example.
If you’re new to WordPress, you might find all of these info boxes and information a bit confusing. They are intended more for the experienced WordPress user who wants to get a quick overview. For WordPress newcomers, we recommend working directly in the individual areas, e.g. on articles or on pages.

Tip: You can also customize this view in the dashboard yourself. To do this, click on the “Customize view” link at the top, which opens an area in which you can set up which info boxes are to be displayed.

The dashboard

How to edit your user account in WordPress

Your username is displayed at the top right of the WordPress backend. This is a link, if you move your mouse over this link (and don’t click on it) a pull-down menu with three links will open. It will once again show your username as a link, with an “Edit Profile” link appearing below it. These two links each lead to the same page, namely your profile page, where you can edit and change your user data and your user profile.
Below these two links you will find the unsubscribe link. By clicking on it you can log out of the WordPress backend.

After clicking “Edit Profiles” a page titled Profile will appear. Here you can change and edit your user data. We would now like to briefly explain the most important points and editing options here.

Edit Profile Page

Personal options:

Visual editor:
Here you can set whether an advanced editor is used for editing texts or not. An advanced editor is an editor with which you can not only enter text but also format it. You can then e.g. writing in bold, defining headings, inserting bulleted lists, inserting images, etc. Such an editor is part of the standard scope of services of WordPress, by default this editor is also activated (the checkmark for “Do not use the visual editor when writing” is not set).
You should definitely leave it that way so that you can work comfortably and easily in WordPress.
Tip: Should it ever happen that you are editing a post or a page and the editor looks somehow “strange”, then please check whether this check mark was not accidentally set. It can happen that you change settings on this page and accidentally tick this box. Then the WordPress editor suddenly looks completely different and you can no longer work properly with it. We therefore always advise, should problems arise in the WordPress editor, to always first check whether this check mark has not been set. It only makes sense to continue looking for the cause of any problems in the WordPress editor if you can rule this out as the cause of the error.

Manage color scheme:
Here you can specify which color scheme should be used for the display in the WordPress backend. The color scheme only affects the display in the backend, this setting has no effect on the display of the website in the frontend. You can also switch to a different color scheme here if you like, just as you like it best.

Keyboard shortcuts:
Here you can set the moderation of comments with certain keyboard shortcuts. This option is not set by default, we recommend leaving it that way at the beginning. This option is actually only required if you run a really large blog that receives many new comments on posts every day. This point is not relevant for normal WordPress websites or company websites.

This check mark is set by default. It causes the toolbar of the WordPress backend to also be displayed on the website in the frontend. This can be very practical if you are in the frontend of the website and are clicking through individual pages and then want to edit a page that you have just opened directly. All you have to do then is click on the left-hand side edit in the toolbar at the top and you will immediately get to the backend in the editing window of this page.

If the check mark is not set, this toolbar will not be displayed in the front end. We generally recommend leaving this box checked so that the toolbar is displayed.

Here you can set which language is used for the WordPress backend. You can use the default setting for the website or set a different language depending on which languages ​​have been set up in this WordPress installation.

Personal Options settings


Here you can enter your personal data, only the nickname and the public name are really relevant for the display on the website. You can change these entries as you wish, but it always depends on whether these entries are displayed on the website. The public name or nickname is displayed in many WordPress themes for posts or created pages, but this does not always have to be the case. Many WordPress web designers deliberately hide these ads, so it depends on whether this information is displayed at all.

Information about the user can be adjusted here

contact info

Here you can change the email address under which your WordPress user account runs. In any case, an e-mail address must be specified. This e-mail address is required, for example, if you have forgotten your password and then want to request a new password. On the other hand, you do not necessarily have to make the entry under Website, as this is usually not displayed on the website in the frontend anyway.

About you

Here you can create biographical information about yourself, but this entry is not absolutely necessary. It depends on whether this information is also displayed on the homepage. For example, it may be that information about the author of the contribution is displayed under a contribution, then this text is used for it. Before you enter any text here, you should definitely clarify whether it will be displayed on the website at all.

A profile picture can also be set or changed here, this profile picture is also displayed in some WordPress themes in the front end, for example in the author info box for posts or pages. But it also depends on whether it is set up on your website in such a way that it is displayed or not, you should clarify this with your WordPress web designer.

Email address, profile picture etc. can be adjusted here

User Account Management

Here you can set a new password for your user account or have WordPress suggest a secure new password. You do not necessarily have to accept this suggestion, you can also set up a password yourself.
In any case, we recommend choosing a secure password, ie a password that consists of several letters and numbers and is not a simple word.

is very important: no matter which settings you change on the profile page, you must click on the “Update profile” link for each change – only then will the changes be applied.

A new password for the WordPress user can be set here.

If you follow the instructions in this post, you can easily log into the WordPress backend and manage your user account. If you have any questions, please feel free to contact us here.

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